Position |
Task Details |
Director of Undiknas Graduate School |
| 1. | Carry out planning, organizing, actuating and supervising all existing resources in Undiknas Graduate School in accordance with the directions and general policies given by the Rector |
| 2. | Establish a vision, mission, regulations, norms and benchmarks for the implementation of education in Undiknas Graduate School |
| 3. | Responsible for the implementation of the Tri Dharma of Higher Education in Undiknas Graduate School |
| 4. | Responsible for all academic and non-academic activities in Undiknas Graduate School |
|
Vice Director |
| 1. | Assist the Director in carrying out the process of education, research and community service as well as student affairs |
| 2. | Assist the Director in directing, developing and supervising academic and non-academic staff in Undiknas Graduate School |
| 3. | Coordinating educational and teaching activities, research and community service at the Postgraduate Program level with all study programs towards a scientific community |
| 4. | Make accountability for all activities in the fields of education and teaching, research and community service and student affairs |
| 5. | Assisting the Director in carrying out other activities related to and supporting academic activities |
|
Head of Study Program |
| 1. | Manage and supervise the implementation of lectures |
| 2. | Lead Meetings for Preparation of Vision and Mission, Compilation and Changes to Curriculum, Syllabus and Semester Learning Plans and lecture schedules |
| 3. | Compilation of Study Program Academic Handbooks and Student Thesis/Dissertation Handbooks |
| 4. | Proposing Candidates for Thesis/Dissertation Advisor to the Director |
| 5. | Managing research and community service activities and Study Program Journals |
| 6. | Leading the Study Program accreditation preparation meeting |
| 7. | Report all implementation of Study Program activities to the Director |
|
Head of Academic Development |
| Leading the implementation of technical and administrative services within the scope of: |
| 1. | Academic Administration |
| 2. | Human Resources Administration |
| 3. | General Administration |
| 4. | Supervise inventory and maintenance of facilities and infrastructure |
| 5. | Assist the leadership in compiling the annual report |
|
Head of Finance |
| Assisting in providing technical and administrative services which include: |
| 1. | Procurement of goods and services |
| 2. | Organizing the administration of goods receipt, warehousing and use of goods |
| 3. | Carry out inventory and write-off of goods |
| 4. | Office equipment maintenance services, lecture facilities and other facilities |
| 5. | Preparation of data for the preparation and execution of the budget |
| 6. | Implementation of payment of honorarium and drafting of manuscripts, corrections, examination supervisors, supervisors and thesis examiners |
| 7. | Storage and maintenance of financial documents, securities and other documents |
| 8. | Bookkeeping and budget verification |
| 9. | Making work reports |
|
Manager of Class Organisation |
| Assisting the Head of Academic Development in administering technical and administrative services which include: |
| 1. | Processing new student admissions |
| 2. | Coordinating academic administration technical services (lectures, exams, course grades, Advisory Decrees) to students and lecturers |
| 3. | Prepare work programs and annual reports for Dikti and Kopertis according to applicable standards |
| 4. | Prepare the needs of holding a judiciary meeting as well as evaluating the success of student studies and organizing a thesis session |
| 5. | Make recapitulation of lecturer and student attendance every month |
|
Manager of Information Technology |
| Assist the Head of Academic Development in terms of: |
| 1. | Academic data reporting to the Directorate of Higher Education through the Feeder application |
| 2. | Printing of diplomas and grade transcripts from the academic management information system |
| 3. | Maintenance and monitoring of computer software |
| 4. | Maintenance and monitoring of computer hardware (PC, printer/scanner, modem/router, LCD, speakers, etc.) |
| 5. | Maintenance and monitoring of academic management information systems, library information systems, academic financial systems, Undiknas Graduate School websites and student information systems |
| 6. | Development of new information systems in accordance with the needs and developments of the times using the latest technology |
| 7. | Building/creating Undiknas Graduate School Social Media |
| 8. | Manage Social Media and Undiknas Graduate School email |
| 9. | Create advertising materials and digital promotional schedules |
| 10. | Build the image of the Undiknas Graduate School at any time |
|
Librarian Staff |
| Responsible to the chief librarian in terms of: |
| 1. | Carry out the process of borrowing and returning books for students |
| 2. | Carry out the process of repair, storage of books |
| 3. | Organize library books at any time |
| 4. | Maintain security reading room |
| 5. | Organize and organize books/newspapers/magazines on a daily basis |
| 6. | Making absences for student visits every month |
| 7. | Record acceptance of student thesis |
| 8. | Record receipt of new books |
|
Cleaning Service |
| Assist the Head of Academic Development in terms of: |
| 1. | Prepare the cleanliness of classrooms, libraries, computer labs, secretariat, bathrooms for the convenience of students |
| 2. | Prepare the room for lectures |
| 3. | Maintain the cleanliness and comfort of the campus |
| 4. | Preparing consumption for students in the teaching and learning process |
| 5. | Assisting the secretary in carrying out lecture activities, especially related to photocopying, binding, and preparing LCDs and air conditioners in each room |
|
Security |
| Assist the Head of Academic Development in terms of: |
| 1. | Maintain security on campus/td> |
| 2. | Helping organize student parking on campus |
| 3. | Manage traffic in and out of the campus area |
| 4. | Help cleaning service in relation to the use of air conditioning and room lights. |
|
